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Staff Accountant

Company: Cotta Transmission Company, LLC
Location: Janesville
Posted on: December 4, 2019

Job Description:

Summary: Maintains and controls the General Ledger accounts and business transactions of the organization, applying Generally Accepted Accounting Principles (GAAP) that includes analytical work and thorough review of financial records. - Essential Duties and Responsibilities include the following. Other duties may be assigned: - - - - - - - - - - - - - - - - - Daily Activities: [but, may not be every single day for each activity] - - - - - - - - - - Open and distribute mail - Job Cost Reviews; validate job cost is complete & accurate - - Deposit funds into operating account - - - - - - Collect e-remittances from Cotta A/R_email and bank website; match and prepare for cash application process below - - - - Apply cash receipts to A/R - - - - - - - Bill out what ships each day - - - - - - Reconcile daily posted cash and A/R activity to the G/L - - - - - - Resolve customer A/R account discrepancies; when necessary Match supplier invoice, receipt and PO pricing before entering into A/P - - - - - - - - - Resolve discrepancies above with Receiving and Purchasing before proceeding Voucher supplier invoices into A/P when matching above has been completed - Collect e-supplier invoices from Cotta A/P_email; prepare for matching process above - - - - - Reconcile daily posted A/P activity to the G/L - - - - - - Resolve supplier A/P account discrepancies; when necessary - Maintain operating cash activity spreadsheet (daily) to support month-end cash reconciliation - - - Upload any billing for shipments to Customer corporate websites, where applicable [ie; CAT, UTC, GE, etc.] - - - - Filing of bank deposit support, cash posting to A/R support, supplier invoices with support after payment occurs [batches] - - - - -Weekly Activities: - - - - - - - - - - - - - - - Upload payroll checks to bank positive pay website [each pay period] - Maintain payroll cash activity spreadsheet (weekly) to support month-end cash reconciliation - - - Check run [Wednesday] to pay suppliers - - - Reconcile weekly posted cash and A/P activity (check run) to the G/L - Upload A/P checks to bank positive pay website [each check run] - - - - - Update Daily Dashboard Orders & Shipments [Monday's] - - - - - Monthly Activities: - - - - - - - - - - - - - - Generate "clean" A/R aging noting past due invoices > 40 days on or about 15th of each month - - - - - Generate past due communication and review with Sales to determine which ones to send out Prepare payroll journal entries for the month as each week's payroll becomes available - - - Maintain monthly journal entry file with all standard entries for month end close Maintain monthly bank reconciliation (cash activity) spreadsheet; supporting monthly cash journal entry Prepare and post journal entries - - - Close A/P module [reconcile] at month end Close A/R module [reconcile] at month end Maintain G/L account reconciliations for various accounts (ie; prepaids, accruals, fixed assets, etc.) - - - - - Generate trial balance for review of completeness & accuracy; may require multiple passes at month end - - - - - Upon approval of the results, close the G/L month end period and increment to the next month - Perform G/L system maintenance as required (ie; descriptions, account groupings, Income Statement, Balance Sheet, period calendar, etc) - - - - - - Other Duties as assigned, not limited to but may include: - - - - - - - - - - - - - Pull credit bureau reports to establish credit worthiness of new customers - - - - - - Review new customer credit applications -- set terms and credit limit - - Go to lockbox for receipts [Tuesday and Friday is fine] - - - - - - Monitor bank website and clear exceptions - Support management analysis activities using JobBOSS, Crystal Reports, Access, Excel and PowerPoint - - - - Support variance analysis activities using JobBOSS, Crystal Reports, Access, Excel and PowerPoint - Support preparation of monthly internal & external financial statements Support preparation of monthly presentation of results to the Board of Managers Support preparation of monthly borrowing base certificate and related documentation for the bank - - - - Support "ad-hoc" projects when necessary - - Education and/or Experience - - - - - - - - - - - - - - - - - - - - - - - - - - - Minimum 2yr Associates in Accounting with 10 yrs experience or 4yr Degree in Accounting with 5 yrs experience Strong communication and analytical skills - - - - - - - - - - Enjoys interaction / collaboration and not afraid to ask questions - - - - - - - - - - - - - - - Detail oriented; pride of workmanship meaning work output is complete & accurate, reliable - - - Self-motivated; able to solve problems and offer solutions - - - - - - - - - - - - - Experience within a manufacturing environment required - - - - - - - - - - - - - Experienced with MicroSoft Office products (ie; Excel, Access, PowerPoint, Word) required -- Advanced User - - - - - - - - - Experience with customer portal websites; navigating and managing detailed data requirements, preferred but not required - - - - - - - - - - - - - Experience with JobBOSS preferred, but not required - - No VISA sponsorship nor Relocation Assistance available for this position.

Keywords: Cotta Transmission Company, LLC, Janesville , Staff Accountant, Accounting, Auditing , Janesville, Wisconsin

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