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Accounting Clerk - Grants and Payables

Company: Blackhawk Technical College
Location: Janesville
Posted on: February 10, 2020

Job Description:

OverviewThe Accounting Clerk Grants and Payables-- provides services to internal and external customers.-- Responsible for maintaining fiscal records for federal and state grant revenue and expenses, business and industry contracted service agreements, transcripted credit agreements, HSED agreements and the accounts payable process.-- Responsibilities1.-- Maintain grant files including processing & tracking grant applications, verifying grant expenditures, tracking grant related purchase orders, and generating journal entries and related adjustments

  • Invoice the appropriate agency for grant expenditures per the guidelines established by the funding agency and record receivables in Banner
  • Prepare quarterly grant expense analysis
  • Post grant paid student charges to proper grant
  • Apply reimbursements from funding agencies in Banner
  • Communicate with grant supervisors and managers throughout the grant process2. Maintain Single Audit Schedule
    • Record annual revenues and expenses on the single audit schedule including accruals
    • Reconcile single audit revenues and expenses monthly3. Maintain Business and Industry contract files
      • Create invoices in Banner
      • Record receivables on Excel spreadsheet
      • Maintain contract information on Excel spreadsheet
      • Record contracts in Banner contract module
      • Invoice and track Transcripted Credit agreements and HSED agreements
      • Reconcile contract receivables and revenues monthly4. Initiate past due collection procedure as needed5. Process payments to vendors for all college departments
        • Create, maintain and update payable records
        • Verify invoices to purchase orders and receiving documents
        • Enter information in Banner for payment
        • Initiate check run and verify for accuracy
        • Distribute grant-related and fixed asset invoices to appropriate personnel6. Contact vendors regarding outstanding checks.7. Participate in mail distribution and phone back up as part of the pool.8. Provide administrative and clerical support to the Controller and Budget and Grants Accountant as needed.9. Perform year-end procedures and assist with the annual financial audit.10. Process 1099-MISC forms on an annual basis.11. Apply payments for third party student billing in Banner.12. Enter journal entries in the Colleges general ledger as they are received .QualificationsKnowledge, Skills & Abilities:
        • Experience working within a management information system (i.e. Banner)
        • Strong customer service skills through in-person, phone and other mediums of correspondence.
        • Ability to manage sensitive and confidential information.
        • Ability to organize, coordinate, and prioritize assigned job duties.
        • Ability to interact with diverse populations.
        • Ability to handle multiple projects effectively in an environment with frequent disruptions. --Education & Experience:
        • Associate Degree within Accounting and a minimum of two years related experience OR a minimum of four years related experience
        • Microsoft Office Suite certification or demonstrated proficiency/experience with Microsoft Office Suite (Excel, Word, Outlook, Access.)

Keywords: Blackhawk Technical College, Janesville , Accounting Clerk - Grants and Payables, Accounting, Auditing , Janesville, Wisconsin

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