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Accounting Clerk - Accounts Receivable

Company: Blackhawk Technical College
Location: Janesville
Posted on: February 10, 2020

Job Description:

OverviewMaintains the accuracy of the Colleges financial statements and billing invoices by monitoring third party agencies receivable balances. Verifies receivable balances by reconciling third party agencies and student accounts to registration and other source documentation. Prepares and submits timely and accurate billing invoices to third party agencies to minimize delays in the receipt of amounts owed to the College. Responds to balance inquiries from students and third party agencies in a timely and courteous manner in order to maintain quality customer relations.Responsibilities1. Prepare and submit billing invoices to third party agencies.

  • Adhere to the rules and regulations governing the individual financial and state institutions being invoiced
  • Generate various supporting documents required by third party agencies to submit with invoices
  • Verify accuracy of third party and employer account balances by reconciling the contract information entered into Banner by Express Services to source documentation2. Process student and third party refund payments.
    • Review the pending refund report for accuracy and research accounts as needed
    • Resolve discrepancies with the Financial Aid Department to generate accurate refund checks3. Accounts Receivable.
      • At the beginning of each semester, update electronic book charge list. Post manual bookstore charge slips and miscellaneous charges to accounts
      • Initiate monthly Student Statements using Touchnet
      • Respond to inquiries from students and third party agencies
      • Reconcile accounts receivable balances between the Banner accounts receivable module and the general ledger on a monthly basis4. Issue bookstore charge slips either electronically or directly to the students. 5. Provide back up to the Fiscal Clerk and Accounting Assistant during their absences. 6. Participate in mail distribution duties as part of the pool.7. Apply industry contract billing payments in Banner.8.--Assist with fixed asset physical inventory.9. Post BTC Foundation payments received using Financial Edge software.10. Assist with annual processing of IRS tuition statements for students.----QualificationsKnowledge, Skills & Abilities:
      • Experience working within a management information system (i.e. Banner)
      • Strong customer service skills through in-person, phone and other mediums of correspondence.
      • Ability to manage sensitive and confidential information.
      • Ability to organize, coordinate, and prioritize assigned job duties.
      • Ability to handle multiple projects effectively and efficiently in an environment with frequent interruptions.
      • Experience developing methods to accomplish essential job duties in the absence of a written procedure manual.
      • Ability to organize, coordinate, and prioritize assigned job duties.
      • Ability to interact with diverse populations.--Education & Experience:
      • Associate Degree in Business, preferably accounting and a minimum of two years related experience OR a minimum of four years related experience.
      • Microsoft Office Suite certification or demonstrated proficiency/experience with Microsoft Office Suite (Excel, Word, Outlook.)

Keywords: Blackhawk Technical College, Janesville , Accounting Clerk - Accounts Receivable, Accounting, Auditing , Janesville, Wisconsin

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