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Logistics Accounting Representative - Stoughton Logistics

Company: Stoughton Trucking, Inc.
Location: Albany
Posted on: April 3, 2024

Job Description:

Job Purpose

To process the full scope of Accounts Payable and Accounts Receivable transactions in a timely and accurate manner. This includes validating invoices, organizing pricing, managing customer payments and maintaining internal controls to ensure transactions are processed properly in accordance with company policies, procedures, and required compliance.

Essential Duties and Responsibilities

Primary responsibilities in AP: process vendor invoices, which includes 3-way match verification against receiving documents; reconcile vendor statements; accurately resolve invoice and billing issues with vendors; process vendor payment runs via electronic ach, check, and wire; manage vendor correspondence via email or telephone; meet processing and reporting deadlines.
Primary responsibilities in AR: generate invoices and statements to customers; post and apply payments and record deposits; accurately resolve invoice and payment discrepancies; perform collection activities for past due accounts; manage customer correspondence via email or telephone; meet processing and reporting deadlines.
Verify charges and match to shipments
Facilitate regular requests for quotes
Oversee logistics pricing maintenance
Assist with special projects as needed, which includes audit requests.
Communicate with both internal and external customers in a professional, courteous manner.
Continuously improve AP/AR processes to increase efficiencies, profitability, and overall enhance company performance.
Other: maintain all established spreadsheets; ensure compliance with company metrics; maintain all required files/records; follow all company policies and procedures; work and communicate in a Shared Service environment; other duties as assigned or required.

Above is a list of the most important responsibilities and functions, which are essential to the position. - Employees must be able to perform these essential functions satisfactorily with or without a reasonable accommodation. - Accommodations will be evaluated and provided to eligible employees on a case-by-case basis, depending on the employee's medical restrictions, work availability, the nature of the position, the position's essential functions and other relevant factors.
Qualifications

Education: Any combination of education and experience that would provide the required knowledge and abilities. Associates Degree preferred. Must have 2-3 years prior experience in a similar role.
Licenses/Certifications: None required
Knowledge, Skills, & Abilities: Basic accounting principles used in the performance of clerical and technical duties; methods and process of coding, verifying, balancing, and reconciling accounting records; basic mathematical principles; customer service skills; telephone etiquette; modern office procedures, methods and equipment including computers, and copiers; work under pressure with frequent interruptions, high attention to detail, analytical abilities, team player open to working with anyone.
Core Competencies: computer applications such as word processing, spreadsheet, and database applications; following all applicable federal, state, and local laws, codes, and regulations; understand and follow oral and written instructions; clear, concise communication skills both orally and in writing; establish and maintain effective working relationships both internally and externally.

Training:

Orientation

Keywords: Stoughton Trucking, Inc., Janesville , Logistics Accounting Representative - Stoughton Logistics, Accounting, Auditing , Albany, Wisconsin

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