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Executive Administrative Assistant

Company: KANDU Industries Inc. - Janesville WI
Location: Janesville
Posted on: November 17, 2022

Job Description:

Executive Admin AssistantOur Mission: -KANDU creates, promotes, and provides diverse opportunities offering people with disabilities or disadvantages the ability to pursue greater independence and explore their limitless potential.
Summary of Position: -The Executive Admin Assistant position is a source of clerical, administrative support, and receptionist for clients and staff. You will be an assistant for KANDU Industries, Inc. and to the Executive Director. This will be an opportunity to utilize many skills. This is a full-time, benefited position, Monday-Friday, 7:30-4:00, reporting to the Executive Director and Human Resources. We are looking for an energetic and organized team member to join our motivated group of leaders.
Qualifications: -Minimum Education preferred is an Associate's Degree, but experience could replace this preference. Experience working with the disabled or disadvantaged population is a plus. Excellent listening skills and ability to communicate well both orally and in writing. Proficient and knowledgeable of Microsoft products, especially Excel, ACCESS, PowerPoint, Word, and Outlook. Possession of a vehicle with a valid driver's license and insurance. Must be able to pass a caregiver background check.Job Duties:

  • Maintain confidentiality regarding all company stakeholders.
  • Adhere to the vision, mission, and core values of KANDU Industries, Inc. in all aspects of the job.
  • Uphold compassion and respect for all clients and their families.
  • Answer phones in a professional manner and route to respective staff.
  • Greet visitors, employees, clients, and caregivers in a professional and outgoing manner.
  • Recruiting and assisting the Human Resources Manager.
  • Abide by company policies and procedures at all times.
  • Continue good relationships with Clients, Staff, and Caregivers.
  • Manage traffic of Clients and Visitors.
  • Provide clerical support to the Administration Team, including the Executive Director, Human Resources, Finance, Fund Development, and our Program departments as needed.
  • Accurately complete job assignments within assigned deadlines.
  • Conduct self in a safe manner and help maintain a safe working environment at all times.
  • Process and direct incoming/outgoing mail to the appropriate parties.
  • Serve as a cashier for breaks and lunches and restock area daily.
  • Ability to assist with making copies, faxing documents, doing light research, and compiling simple business documents is essential.
  • Provide quality service to agency, visitors, staff, clients, and customer
  • Keep detailed and accurate records of visitors.
  • Take inventory of supplies and reorder as needed.
  • Complete record keeping and reporting responsibilities in an accurate and timely manner.
  • Monitor and correct unsafe working conditions and/or behaviors.
  • Gather data, prepare announcements, and send emails as needed for all of KANDU.
  • Assist in light maintenance of office equipment, like a printer/fax machine or postage machine.
  • Complete clerical tasks for the Production department as needed.
  • Conduct some light recruiting/scheduling for the Human Resources Department as needed
  • Must be able to lift at least 30 lbs., use hands, feet, and fingers repetitively, be able to stand on your feet for moderate periods of time, or sit for long periods of time.
  • Must be able to type at least 40 wpm
  • Other duties as assigned by the Executive Director or Human Resources.An ideal Receptionist will have the following Skills, Knowledge, and Abilities:
    • Be adaptable and accepting of change
    • Always punctual and reliable
    • Sustain professionalism at all times
    • Superb attention to detail
    • High Emotional Intelligence
    • Working Knowledge of Spreadsheets and previous experience with Data Entry
    • Outstanding interpersonal skills
    • Experience working with adults with developmental disabilities a plus.
    • Excellent oral and written communication, problem-solving skills, and the ability to apply independent judgment in critical situations.
    • Capability to work well under pressure
    • Ability to prioritize tasks
    • Willing to learn and develop in this role
    • Quick to learn new tasks
    • Payroll and Recruiting Experience is strongly preferredReports -to the Executive Director and Human ResourcesAdditional Responsibilities:This list is intended to be descriptive of the general nature of assigned duties rather than limiting functions. Other job duties may be assigned. All duties are subject to periodic review and revision by the organization.

Keywords: KANDU Industries Inc. - Janesville WI, Janesville , Executive Administrative Assistant, Administration, Clerical , Janesville, Wisconsin

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