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Deputy Clerk of Court

Company: Rock County
Location: Janesville
Posted on: June 24, 2022

Job Description:

Position Summary and Job Duties

Deputized by the Clerk of Circuit Court to perform/discharge duties in accordance with Wisconsin State Statute 59.40. In the absence of the Clerk of Circuit Court and Chief Deputy, may assume the responsibility of the office. Under general supervision, executes a wide variety of complex legal clerical tasks in an efficient, professional and courteous manner.

65% - Represent the court system through effective communication with the public and internal/external contacts:

* Provide general procedural information.
* Provide forms and answer general questions on form completion.
* Provide or recite state and local court rules, court procedures and applicable fees.

20% - Clerking for Family Court Commissioner.

* Prepares minutes and supporting documentation of court activity
* Manages and maintains court exhibits.

10% - Record management 59.40(2):

* File and keep all papers properly deposited in every action or proceeding.
* Maintain and keep a court record history in every action or proceeding.
* Prepare and keep a minute record of all proceedings.
* Maintain and keep a judgment and lien docket.
* Keep an index to the court record.
* File, enter, record and keep documents, books and records as required by law.
* Keep a record of all payments ordered by the court to be paid to the clerk of circuit court office.

5% - Other duties as assigned. Success Factors (KSA's)

* Considerable knowledge of court practices, terminology and procedures.
* Considerable knowledge of the purpose, function and scope of the circuit court.
* Working knowledge of the statutory powers and limitations of the circuit court.
* Provide exceptional customer service; exhibit advanced interpersonal skill set.
* Ability to establish and maintain effective and professional public and working relationships.
* Ability to embrace and adapt to changing responsibilities and assignments.
* Aptitude for writing mechanics and grammar; detail-oriented with quality standards.
* Ability to comprehend and comply with oral and written directives.
* Self-managing; ability to effectively direct own activities toward the timely achievement of office objectives.
* Proficient computer software knowledge and expertise of modern office methods and practices.

Job Requirements, Education, Training & Experience

* Associate degree - legal administrative professional / administrative professional, or an equivalent combination of training and experience.
* Four (4) or more years of responsible administrative professional experience; court setting or legal field preferred.
* Ability to type fifty (50) net words per minute.

Essential Job Functions (physical elements, equipment and working conditions)

* Ability to stand for extended periods of time at service counter.
* Ability to sit for extended periods of time during court proceedings.
* Ability to reach, bend and file.
* May be required to lift up to 25 lbs.
* Ability to use modern office equipment.
* Court house setting. Large number of staff and background noise / distractions (cubical environment).

Rock County Employee

Facts and Benefits Highlights

* Rock County historic and cultural attractions:

Rock County is in south Central Wisconsin along the Illinois border. The County has a population of 161,188 making it the ninth largest County in Wisconsin. Janesville, Wisconsin (pop. 64,009) is the county seat. Janesville is located on the I39/90 corridor, forty miles south of Madison, seventy-six miles west of Milwaukee and about two hours from Chicago.

Rock County's many historic and cultural attractions include the City of Evansville historic district, Beloit College (an acclaimed liberal arts institution located in the City of Beloit) and the City of Janesville's Rotary Botanical Gardens and Tallman House (an exceptional example of Italian villa style architecture from the mid 1850's).

The Cities of Janesville and Beloit have a combined symphony orchestra, as well as individual performing arts centers. The Rock County Fair and Riverfest are regional cultural celebrations held every summer in the Cities of Janesville and Beloit respectively. These Cities both have extensive park and open space networks, including portions of the Ice Age National Scenic Trail, a Statewide trail commemorating the State's geologic history. Additionally, the Rock River runs through these Cities, offering many recreational opportunities.

* Salary:

Employees are paid every two weeks on Friday (26 checks in a year). Paychecks are directly deposited in the employee's bank account. There is a two-week delay between the pay period worked and the payday. New employees generally wait four weeks before they receive their first check, which is a live paper check. Direct deposit is a requirement of employment.

* Holidays (Ordinance 18.501):

Most employees receive the following holidays:

1) New Year's Day

2) Martin Luther King Jr. Day

3) Spring Holiday to be observed the Friday immediately preceding Easter

4) Memorial Day

5) July 4th

6) Labor Day

7) Thanksgiving Day

8) Friday after Thanksgiving Day

9) Day before Christmas

10) Christmas Day

l1) One Floating Holiday of the Employee's choice, prorated based on FTE over a .4 status. Employees hired after November 30, will have until January 31 of the following year to use their floater from the previous year.

Employees within law enforcement units should review their collective bargaining agreements.

* Vacation (Policy & Procedure Manual 5.47, Ordinance 18.506):

Employees receive vacation based upon the work group/bargaining unit their job class is assigned to. Employees within law enforcement units should review their collective bargaining agreements.

Completed Years of Service Employee Groups,

Unilateral A & B

Unilateral C Time of Hire 5 Days 7.5 Days 1 year 10 Days 15 Days 2 Years 11 Days 15 Days 3 Years 12 Days 15 Days 4 Years 13 Days 15 Days 5 Years 14 Days 20 Days 6 Years 15 Days " 7 Years 16 Days " 8 Years 17 Days " 9 Years 18 Days " 10 Years 19 Days 25 Days 11 Years 20 Days " 12 Years 21 Days " 13 Years 22 Days " 14 Years 22 Days " 15 Years 22 Days " 16 Years 22 Days " 17 Years 23 Days " 18 Years 24 Days " 19 Years 25 Days "

* Health Insurance including our Wellness component:

Rock County offers a dual choice point of service plan. Employees will have a choice to elect coverage with either Dean Health Care or Mercy Health Care. Employees can enroll within the first 30 days of employment, after that there is an annual open enrollment period in the fall. In the case of a qualifying event (birth, marriage, FTE increase, loss of coverage, etc.), the employee will also have 30 days to enroll or make changes. No exceptions will be made. The County will pay 90% of the premium for health insurance and the Employee may earn the remaining 10% of the premium, based on the terms of participation of the Healthy Employee Incentive Program.

* Sick Leave (Ordinance 18.515):

Sick leave pay shall commence on the first day of any period of illness due to accident, injury, or disease.

All full-time employees shall earn one sick leave day per month of continuous employment. All part-time employees whose regular workweek is sixteen hours or more shall earn one sick leave day on a prorata basis directly in relation to the normal full time employment period. All part-time employees, who work less than sixteen hours per week, shall not earn sick leave. Relief, Pool, and Seasonal employees are not eligible for sick leave.

* Sick Leave Cont'd (Ordinance 18.515):

Sick leave can be accessed after it has been earned.

If additional time is required beyond the thirty-two (32) hours of annual bereavement leave, sick leave may be used for bereavement activities related to a parent, spouse, or child.

Sick leave shall accrue to a maximum of one hundred thirty days

* Dental Plan:

The County offers a dental plan through Delta Dental and will pay 60% of the applicable

premium for the lowest cost plan. Employees can enroll within the first 30 days of

employment, after that there is an annual open enrollment period in the fall. In the case of a qualifying event (birth, marriage, FTE increase, loss of coverage, etc.), the employee will also have 30 days to enroll or make changes. No exceptions will be made.

Newly enrolled employees will likely see a double deduction on their first paycheck; premiums are paid one month in advance.

* Vision Plan:

The County offers a vision plan which employees can enroll in at their own cost. Employees

can enroll within the first 30 days of employment, after that there is an annual open enrollment

period in the fall. In the case of a qualifying event (birth, marriage, FTE increase, loss of coverage, etc.), the employee will also have 30 days to enroll or make changes. No exceptions will be made.

Newly enrolled employees will likely see a double deduction on their first paycheck; premiums are paid one month in advance.

* Life Insurance:

The County provides term life insurance through the State of Wisconsin Plan. Employees can purchase insurance in increments based on their salary, up to five times their salary. The County will contribute 20% of the cost for the first increment only - one times the employee's salary. Employees can also purchase coverage for their spouse and/or children.

* Eligibility for this benefit is tied to whether the employee is eligible for retirement benefits. (You must be expected to work for at least 12 months and 1200 hours, or have previously qualified for the WRS)
* Voluntary Benefits:

The County offers voluntary benefits which employees can enroll in at their own cost. Employees

can enroll within the first 30 days of employment, after that there is an annual open enrollment

period in the fall. Voluntary benefits may include: Disability, Hospital indemnity, Supplemental Life, Critical Illness, and Accident Insurance. Employees are responsible for 100% of the premiums for any voluntary benefits elected. Deductions are taken post tax. Please visit the Human Resources intranet page for more information.

* Deferred Compensation:

Employees can participate in one of the identified deferred compensation plans (Nationwide, Wisconsin Deferred Comp, and Security Benefits) at their own cost.

* Flexible Spending Account (Medical and Dependent Care):

Employees can elect to put an annually IRS established amount into a flexible spending account through (EBC) to pay for their own non-reimbursed medical care expenses. Employees can also put in up to $5,000 for dependent care accounts.

If you leave County employment, you have ninety (90) days to submit expenses incurred prior to your last day.

* Retirement:

Rock County participates in the Wisconsin Retirement System (WRS). Eligible employees are required to participate. What an employee receives at retirement is dependent upon several factors - age, length of service, salary.

Rock County and the employee make equal contributions to the Wisconsin Retirement System on behalf of the employer. The contribution rate is addressed in the employment letter.

Employees in protective status have the percentage contributions defined in their respective collective bargaining units.

Employees who have questions about their retirement benefits should contact WRS.

* Bereavement Leave (Ordinance 18.509):

In the event of a death an employee may be excused from work without loss of pay for up to a maximum of thirty-two (32) hours annually for the purpose of attending a person's wake, visitation, memorial service, funeral, or make necessary arrangements regarding the person's death, within a reasonable time after the occurrence.

If additional time is required beyond the thirty-two (32) hours annually, an employee may request to use accumulated vacation, holiday, or comp-time. Sick leave can be used for a parent, spouse, or child only.

Bereavement leave cannot be accrued from one year to the next.

Bereavement leave can be used in increments of quarter hours.

All leaves under this section shall be prorated based upon the employee's FTE. Personnel Ordinance 18.509.

* Collective bargaining language may supersede this ordinance language.
* EAP:

The County provides an Employee Assistance Program (EAP) for employees to use for all kinds of personal and professional assistance. In the case of counseling, professional counselors are available 24 hours a day, 7 days a week. An employee can establish a relationship with a counselor over the phone or set up an in-person appointment with a counselor in the area. As of March 1, 2022, the EAP program will pay for up to six visits.

* Parking:

The County provides free parking at all its facilities.

* Workplace Attire (Policy & Procedures 5.52):

All Rock County employees are expected to present a professional, businesslike image to clients, visitors, customers, and the public. Employees are required to maintain a neat and clean appearance that is appropriate for the workplace or virtual setting and for the work being performed. Please note, your department work rules may specific additional dress code details and may supersede the above.

* Employee Identification Badge (Policy & Procedure 5.08)

All Rock County employees shall have and display, an identification badge while conducting official County business. Minimal exceptions, for safety reasons, may be approved by Department Heads.

* Smoking:

All County buildings are smoke free. By County Ordinance anyone visiting or working in any County building is prohibited from smoking closer than 30 feet from any building entrance. The Ordinance also makes the entire Rock Haven Nursing Home a smoke free "campus."

Prior to new hire orientation, please access policy documents here: https://www.co.rock.wi.us/hr

Active Employees: For full policy documents, please visit the Human Resources Intranet page, "Personnel Ordinance" and "Policy & Procedure Manual". https://www.co.rock.wi.us/rchr/

Please note, you may also be subject to department specific work rules.

Still have questions? Call us! Human Resources: 608-757-5520

Agency Rock County

Address 51 S.Main Street

Janesville, Wisconsin, 53545

Phone (608) 757-5520

Keywords: Rock County, Janesville , Deputy Clerk of Court, Other , Janesville, Wisconsin

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